Privacy Policy

1. Introduction

Your privacy is important to us. This Privacy Policy explains how Accelerated Search Associates (“we,” “us,” “our”) processes personal data when:

You visit our website.
You engage with our executive search and recruitment services.
You interact with our business as a candidate, client, source, referee, or other relevant stakeholder.

This Privacy Policy also outlines how we process personal information when providing services to third parties, including our clients. We are committed to complying with applicable data protection laws, including the Data Protection Act 2018, the UK GDPR, and the General Data Protection Regulation (Regulation (EU) 2016/679 – GDPR).

We regularly review and update this Privacy Policy as necessary.

2. Who We Are

We are Accelerated Search Associates, an executive search firm registered in Australia with an ABN of [XXX] and our registered office at [XXX]. We specialise in search and recruitment services (“our Services”) for both private and public sector organisations.
We operate under a constituted and regulated legal entity that adheres to the data protection laws of the jurisdictions in which we operate. Our standards align with those of the Association of Executive Search and Leadership Consultants.

3. Who This Policy Applies To

 This policy applies to:

Candidates: Individuals applying for job opportunities or being considered for a role.
Clients: Organisations that engage our services.
Sources and Referees: Individuals providing information or references regarding candidates.
Event Attendees & Subscribers: Individuals attending our events or subscribing to our marketing materials.

Definitions:

Candidate(s): An individual who is a candidate, applicant, potential candidate, or employee of a client.
Client(s): Any business, firm, organisation, government body, or individual that mandates us to perform services.
Referee: A person providing a reference for a candidate.
Source: A person providing information about a candidate.

4. How We Collect Information

We collect information from various sources, including:

Directly from candidates when they upload their CV, submit applications, or communicate with us.
Automated technologies, such as cookies, tracking pixels, and email tracking tools.
Public sources and third-party databases.
Clients, sources, and referees who provide insights about candidates.

5. How We Use Your Personal Data

Candidates:

To process job applications and facilitate recruitment with our clients.
To conduct confidential searches where clients are not initially disclosed.
For market mapping and research on industry talent trends.
To provide coaching or assessment services.
For equality monitoring and improving our services.
For direct marketing and communication purposes.

Clients:

To perform our services and legitimate business operations, including marketing.

Sources and Referees:

To evaluate and verify candidates.
To offer relevant recruitment services and industry insights.

We will only use your information in accordance with this policy, legal requirements, or with your consent.

6. The Type of Data We Collect

We collect and process the following personal data:

Basic Information: Name, address, phone number, email.
Candidates: CVs, employment history, education, professional qualifications, and references.
Clients: Business contact details and relevant role-related information.
Sources & Referees: Credentials, opinions about candidates, and publicly available information.
Sensitive Data: We may process special category data (e.g., racial or ethnic origin, health data) with explicit consent, as required by law.

7. How We Share Your Data

We may share your personal data with:

Clients seeking candidates for vacancies.
Trusted partners providing assessment, coaching, IT, or marketing services.
Legal authorities if required by law.
Third parties outside your jurisdiction under appropriate safeguards (e.g., standard contractual clauses).

We do not sell or rent personal data to third parties.

8. Data Security & Retention

We implement robust security measures to protect personal data from unauthorised access, loss, or misuse. While no system is completely secure, we take reasonable steps to safeguard your data.

We retain personal data only as long as necessary to provide our services or as required by law. Unnecessary data will be securely disposed of.

9. Your Rights 

You have the following rights under applicable data protection laws:

To access, correct, or delete your personal data.
To withdraw consent where applicable.
To object to processing based on legitimate interests or direct marketing.
To request data portability to another service provider.
To restrict processing under certain conditions.

To exercise these rights, contact us at [contact email/phone].

10. Newsletters & Marketing Communications

If you opt into our newsletters or marketing emails, we may send updates about our services, job opportunities, and industry insights. You can unsubscribe anytime via the “unsubscribe” link or by contacting us directly.

11. Cookies & Analytics

We use cookies and analytics tools to:

Enhance website functionality.
Monitor traffic and usage patterns.
Personalize user experience.

You may disable cookies via your browser settings, but this may impact website performance.

12. Third-Party Websites

Our website may contain links to third-party sites. This Privacy Policy does not apply to those sites, and we encourage you to review their privacy policies separately.

13. Complaints & Contact Information 

If you have concerns about how we handle your data, you may file a complaint by contacting us at:

Accelerated Search Associates
[Company Address][Email Address][Phone Number]

If you are unsatisfied with our response, you may also contact the relevant data protection authority in your jurisdiction.

14. Updates to This Policy

We may update this Privacy Policy periodically. The latest version will always be available on our website, and significant changes will be communicated accordingly.